Gmail is a free of charge email service developed by Google. Users can easily access Gmail services on the web and by means of third-party programs with the intention of synchronizing email contented through POP or IMAP protocols. Setting up a new Gmail account is trouble-free. Starting with creating an account on Gmail to utilizing the advanced features and trouble free services by just logging in to your account provided by Google.
Advantages of Gmail:
- Huge storage space.
- Can be accessed anywhere anytime
- Pocket friendly services
- Synchronization with Outlook
- Store Instant Messages (IM) and video conferencing.
- Easy search and organization.
- Provides security of data.
- Auto Correct
- Auto text expansion
Few steps required to get started with Gmail:
- Create a dedicated Gmail account
- Organize the account with labels, categories and filters
- Manage priority mails by marking with stars
- Keep track of to do lists and request
- Group essential clients in Gmail by sender
- Collaborate better through delegation
- Speed up the work by using shortcuts
- Increase your reach by phone and chat
- Search Add-ons and apps to match your process
I. To Create An Account:
- Launch www.gmail.com in your web browser.
- Click Create account.
- The Signup form will appear.
- Enter the information asked by Google and Click confirm.
- Click the check box
- Click Next.
Set up recovery options that will help you out in recovering the account when user forgets the password. Make sure you enter the recovery options correctly as it is going to help you with regaining your account.
Once you are done with the sign up process, sign in using the email address and password chosen while creating the account.
Signing in to your account:
After creating the account you will be signed in automatically to your Gmail account and receive a Welcome mail from Google. Once you log out from your account, you will be required to sign in again and for that you need to follow the following steps.
- Launch www.gmail.com on your web browser.
- Enter your user name i.e. your email address
- Enter password
- Click Sign in.
II. Organize your account with labels and categories:
Creating an account is easy but managing and organizing it well is the main task that needs to be followed. The Google account can be organized using categories and labels.
- Organizing account using categories: Categories commonly operate as tabs and are comprised of 5 fields. Categorizing the account presents the mails in a sorted format and provides ease of use. Categories offered by Gmail are:
2. Organizing account using Labels: Labels are essential sorting tool offered by Google. Selecting the left toolbar, user can easily opt for the labels that can be implemented on the mails. You can either apply the labels manually or make it automatic by using filters
III. Managing priorities with stars: An essential email can be highlighted by selecting the star sign available on every email. Different colored stars represent different priorities.
IV. Keep track of to do lists and request: There exists a clean simple and easy to use in built to do list in Gmail known as Google Tasks. To find tasks in your account search for the icon in the right panel of your inbox. Google tasks are a G Suite application that can easily be turned on for all the users lying under same organization. In order to activate Google Tasks follow the following steps:
- Go to Apps, select G Suite and then Tasks
- Click on Edit service at the top right of gray box
- Click “On for everyone”
- Click Save
V. Group essential clients in Gmail by sender: In order to organize Gmail by date, merely open your inbox and view the messages in a specific order. There are times when you can see the full message history from an individual contact in that case it is helpful to use and know how to organize the Gmail account by sender. Gmail built in search bar is one fastest way to deal with this.
VI. Collaborate better through delegation: It is possible to delegate your inbox to an assistant or someone else in the company. The delegate selected by you can see everything in your inbox from their own inbox and will be able to read the mails and reply them as you.
VII. Speed up the work by using shortcuts: Working with shortcuts is like dealing smarty with the hard work. Experts generally use the key board shortcuts to deal with the account smartly. Here are few keyboard shortcuts that are used by the experts:
- Sending an Email: “Command key + Enter”
- Selecting all unread messages: “Shift + 8 + u”
- Marking selected message as important: Press “=”
- Composing a new email: press “c”
- Reply: Press “r”
- Reply all: Press “a”
- Forward: Press “f”
- Open keyboard shortcut help: Press “Shift +?”
VIII. Reach others by phone and chat: Sometimes it gets confusing over mails for that Gmail’s call and chat feature is introduced for maintaining a better communication between two users. Google Chat and Google Hangouts are the chatting and calling solution presented by the Google.
IX. Search add-ons and apps to match your process: Extending the functionality of your inbox using the Gmail add-ons and apps is a great idea to work with and can be searched easily under settings tab.
Gmail Password Recovery
Losing a single password strongly affects your digital life. Without Gmail you are just stuck with the sad reality that you cannot access any of your data that is saved digitally and your all the free cloud services are just stopped working due to that single password. Though you don’t have a human intermediate in between but still you can recover the password and re-access all the services that were not available due to lost password.
Everything is stored digitally to ease the difficulties of managing it manually. But what if, you just forget that one password that eases your access to everything that was stored by you for years. You rely on your Google account for almost everything, from sharing official mails to accessing photos saved on Google photos, from Google drive to your social media accounts; almost everything is locked. Forgetting a password might cost you a lot as it totally disturbs the routine of those who don’t have any idea of handling account recovery. While creating the Gmail account you are just asked a few questions that you thought were just wastage of time for you are actually going to help you in recovering the account. The Gmail account set up with linked phone number and alternating email id for email recovery are actually going to help you.
Not to worry! Just follow these simple steps to recover your Gmail password.
How to recover a forgotten Gmail password?
To reset your forgotten Gmail password and recover the access to your Gmail account:
- Make sure you have an alternative email address specified during account creation for your Gmail account.
- Click Forgot password on Gmail log-in page.
- Type your full Gmail email address over Enter your email tab
- Click Next.
- You will be asked about the last remembered password.
- Enter the last remembered password and click next
- A verification code or a resent link will be sent on your alternative email id.
- Follow the link in a message from Google sent to the email address to reset the password to the Google Account.
How to Recover Gmail Password via SMS?
Users keep on using the same old techniques of recovering Gmail passwords. Gone are the days when you had to rely on an alternative Gmail id and password to regenerate the access to you primary Gmail account. Users can now use their linked contact numbers as Gmail Recovery Number and can easily access their Gmail account in less than 10 minutes. The process to regenerate the access to your Gmail account is easy and reliable.
Steps to Recover Gmail Password via SMS:
- Go to official Gmail site and enter your email address and then enter your email address that password you want to recover.
- Click Next.
- Now click on Forgot password?
- On the next page, your last password will be prompted; Click on the Try another way option on the left hand side.
- Click on Send code option.
- You will receive a verification code on the verified contact number linked to your Gmail account via SMS.
- Enter the received verification code and then click on the Submit.
- Create a new strong password and re-enter it to confirm.
The above mentioned procedures are the most common and basic procedure to regenerate the access to your account. There exist a lot more alternatives other than these procedures.
Along with numerous advantages of Gmail there might exist a time when users might encounter some issues that are restricting the user to enjoy the services offered by Google. What to do if Gmail is not working or you are unable to send and receive mails from your account. In that case you are just required to follow the following basic steps.
Steps to be followed when Gmail not working
- Check whether the browser used by you is compatible with Gmail.
- Check your browser extensions. Some add-ons or extensions may also prevent the Gmail from working.
- Clear browser’s cache and cookies.
Steps to be followed when unable to send mails:
- Double-check recipients and email details
- Make sure you’ve configured Gmail server properly
- Clear cache and data
- Reinstall Gmail
- Remove the Google Account and add it again
There mightexist a situation when the user is still facing some other issue with the Gmail account. In that case the user directly needs to connect with a Customer support service executive without wasting time. Sometimes it gets frustrating to keep on checking the tips and nothing works well with the account and the user still faces the same issues. Connecting to an expert regarding the issues is always a great idea to work with as the experts are just a call away from you.
Google always comes up with some advancement and keeps on updating the features that aids the user in working smartly with Gmail accounts, so sometimes facing an issue with the account is common. If the tip doesn’t works well for you, connecting to skilled and professional individuals always benefits you as it saves a lot of time and efforts.